marina-tower-rfp.pdf10 pages · rfp · Marina Tower — MEP Fit-out
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Drop the tender in
Upload the RFP and EstiWright pins the tender number, page count and source file before anything else happens.
100 demos
See it actually work.
Every demo below is a live, looping mock of a real EstiWright screen, built from our own demo tenant — the Marina Tower MEP fit-out, priced at AED 41,037,753. These cover only what ships today. Hover any card to pause it.
Capture the tender
Get the RFP in and turn it into a structured requirement register.
| Ref | Discipline | Text | Page |
|---|---|---|---|
| 3.1 | mechanical | HVAC for all occupied floors per ASHRAE 62.1. | 3 |
| 4.2 | electrical | LV distribution with N+1 redundancy on risers. | 4 |
| 5.4 | elv | Structured cabling Cat6A to every workstation. | 5 |
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Extract the requirement register
One pass over the tender produces a structured register — reference, discipline, mandatory flag and source page.
3.1 · HVAC per ASHRAE 62.1
—Mandatory
4.2 · LV N+1 redundancy
—Mandatory
5.4 · Cat6A to workstations
—Optional
Mandatory versus optional
Every requirement carries an explicit mandatory flag, so nothing binding is left to memory.
Split by discipline
Requirements are tagged ICT, CCTV, Voice, SCS, ACS, AV, IPTV, GRMS or UPS so each package owner sees only theirs.
200total
86mandatory
200triaged
0untriaged mandatory
gate_open: true
Nothing untriaged slips through
A coverage gauge counts untriaged mandatory requirements and holds the gate closed until it reaches zero.
| Ref | Text | Source | Page |
|---|---|---|---|
| 3.1 | HVAC for all occupied floors… | marina-tower-rfp.pdf | 3 |
| 4.2 | LV distribution with N+1… | marina-tower-rfp.pdf | 4 |
| 5.4 | Structured cabling Cat6A… | marina-tower-rfp.pdf | 5 |
Every line traces to a page
Each requirement keeps its source filename and page number, so a reviewer can jump straight back to the clause.
6.1 · Generator sizing
Added
4.2 · LV redundancy
Modified
2.7 · Legacy PABX
Removed
5.4 · Cat6A cabling
Unchanged
Diff the addendum
When a revision lands, the delta shows exactly what was added, removed, modified or left unchanged.
Structured cabling Cat6A to every workstation.
كابلات منظمة من الفئة 6A لكل محطة عمل.
Translate for the client
Any requirement or response can be translated — Arabic by default — without leaving the register.
rfprficostingcomplianceproposaltemplatedrawing
One project, every document
RFP, RFI, costing, compliance, proposal, template and drawing all hang off the same project record.
marina-tower-rfp.pdf
queuedrunning
requirements found
—200
status
runningdone
Extraction doesn't block you
A 200-requirement tender extracts as a background job. Poll it, close the tab, come back — the work carries on.
| Project | Client | Region | Status |
|---|---|---|---|
| Marina Tower — MEP Fit-out | Emaar | Dubai | active |
| Najm Tower — Security | — | Dubai | won |
| Metro Upgrade | — | Dubai | lost |
Active, won, lost
Every bid carries a status, so the pipeline reflects reality instead of a spreadsheet nobody updated.
marina-tower-rfp.pdf
Sample Costing File-R1.xlsx
The original is always there
Uploads are stored intact and downloadable. The extracted register never replaces the source document.
Clarify & comply
Raise RFIs first, then commit compliance positions.
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Clarify ambiguities first, then commit positions.
RFIs come before positions
The rail deliberately puts RFI ahead of Compliance — clarify the ambiguity first, then commit a position you can defend.
| Category | Ref | Question |
|---|---|---|
| Mechanical | 3.1 | Confirm ASHRAE 62.1 revision year applicable to occupied floors. |
| Electrical | 4.2 | Is N+1 required on all risers or only life-safety risers? |
| ELV | 5.4 | Confirm Cat6A required at every workstation or hot-desk ratio. |
Raise an RFI from the clause
Flag an ambiguous requirement and it becomes a numbered clarification question against the right category.
| Clause | Requirement | Status | Source |
|---|---|---|---|
| 3.1 | HVAC per ASHRAE 62.1 | Comply | marina-tower-rfp.pdf |
| 4.2 | LV N+1 on risers | Partial | marina-tower-rfp.pdf |
| 5.4 | Cat6A to workstation | Comply | marina-tower-rfp.pdf |
1Upload2Analyse3RFI4Compliance5Export
Draft the compliance matrix
The AI drafts a clause-by-clause position; an engineer approves each one before it ever reaches the client.
ComplyPartialIncludedExcludedNotApplicable
Five positions, no fudging
Comply, Partial, Included, Excluded or Not applicable — a fixed vocabulary the whole bid team reads the same way.
4.2 · N+1 redundancy
reviewescalated
7.3 · Liquidated damages
reviewescalated
9.1 · Retention 10%
reviewaccepted
Escalate to contracts
A clause that carries commercial risk is flagged to contract with a disposition and a severity, not buried in a comment.
92%compliance
184clauses answered
3open RFIs
Watch compliance climb
A single percentage tells the bid manager how much of the tender is answered and defensible.
3.1 · HVAC
untriagedComply
4.2 · LV riser
untriagedPartial
5.4 · Cat6A
untriagedComply
Triage in one pass
Set the compliance status and whether an RFI is raised in a single action, with a note for the reviewer.
| Ref | Solution | Proposed systems |
|---|---|---|
| 4.2 | Dual-feed LV panels with automatic changeover | ELV-PWR, UPS |
| 5.4 | Cat6A F/UTP horizontal to every outlet | SCS |
| 3.1 | AHU with demand-controlled ventilation | HVAC |
Say how you'll comply
Each requirement carries the proposed solution and the systems behind it, so the technical response writes itself.
clauses reviewed
—200
RFIs drafted
—14
awaiting engineer
—14
Draft every RFI at once
RFI drafting runs as its own background job across the whole register, not one clause at a time.
| Ref | Disposition | Severity |
|---|---|---|
| 7.3 · Liquidated damages | escalate | high |
| 4.2 · N+1 redundancy | review | medium |
| 9.1 · Retention 10% | accept | low |
How bad is it, really
A clause flagged to contract carries a severity as well as a disposition, so legal triages by risk not order of arrival.
4.2 · N+1 redundancy
flaggedcleared
7.3 · Liquidated damages
flaggedflagged
Clear a flag once it's answered
When an RFI response settles the ambiguity, the contract flag comes off and the register reflects the resolution.
Take off & price
Quantities, rates and a priced bill of quantities.
| Element | Scope | Qty | Unit | Location |
|---|---|---|---|---|
| IP dome camera | CCTV | 180 | EA | L1–L42 |
| Cat6A outlet | SCS | 1,240 | EA | Typical floor |
| Access door controller | ACS | 96 | EA | Core lobbies |
Quantity take-off
Quantities land against element, scope, unit and location — the spine every price hangs from.
| Element | Sys | Qty | List price | Disc % | Margin % |
|---|---|---|---|---|---|
| IP dome camera | CCTV | 180 | 220.00 | 18 | 22 |
| Cat6A outlet | SCS | 1,240 | 38.00 | 12 | 24 |
| Door controller | ACS | 96 | 910.00 | 15 | 20 |
Price the bill of quantities
List price, discount, freight and margin per line — every column that moves the number is visible and editable.
25%markup
20%margin
$1,250,000on $1.00m cost
Markup is not margin
The two diverge fast, and the gap is where bids are quietly lost. Watch a 25% markup land as a 20% margin.
$11,174,337priced BOQ
1,180lines
22%avg margin
The number that goes out the door
Every line rolls into one submitted figure — on the real Marina Tower workbook, $11,174,337.
boq-import-template.xlsx
priced-boq.xlsx
Import an existing workbook
Download the import template, fill it from your own estimating sheet, and pull the whole BOQ in at once.
| Element | Sys | Qty | List price |
|---|---|---|---|
| Fibre patch panel 24F | SCS | 18 | 640.00 |
| PoE injector 90W | CCTV | 40 | 310.00 |
Add what the workbook missed
Manual material lines sit alongside imported ones, so a late scope addition never lives in someone's inbox.
Technician — Band C
DRAFTAPPROVED
Engineer — Band B
DRAFTAPPROVED
PM — Band A
DRAFTDRAFT
DRAFT must not price
Draft rates must not price
Band rates carry a DRAFT to APPROVED gate. A draft rate cannot be used to price a live bid — the system refuses.
Lump sum (fixed price)Time & materialCost plus feeAnnual maintenance contractManaged services
Price for the contract you're signing
Lump sum, time & material, cost plus, AMC or managed services — the commercial roll-up follows the nature you pick.
AEDSAREUROGBPUSD
Bid in the client's currency
AED, SAR, EURO, GBP and USD per line — because a Gulf tender rarely prices in one currency.
Ravi QSPriced BOQ ready — $11,174,337.
Mona ApproverReviewed. Margin 22% holds. Approved.
Commercial sign-off
The price does not leave the building without a recorded, attributable engineer sign-off.
band-rates-template.xlsx
Bring your own labour bands
Download the band-rate template, fill it from your HR or commercial sheet, and upload — no re-keying.
$10,892labour selling
6bands used
1missing rates
Price the labour, not just the kit
A per-project labour estimate sits beside the materials, and flags the bands you haven't rated yet.
$51,681customer total
5 typesnature
1notes
Roll up by contract nature
The commercial summary re-cuts itself for the nature you're bidding — lump sum reads differently to managed services.
IP dome camera · 180 EA
220.00198.00
line total
39,60035,640
bid total
41,041,71341,037,753
Every line stays editable
Add, edit or delete a BOQ line and the totals re-cost immediately — the model never does the arithmetic.
commercial.xlsx
priced-boq.xlsx
Hand the commercial to finance
The full commercial workbook exports to Excel, so review happens in the tool your commercial team already uses.
Deliverables & approvals
The gated ladder from NDA to draft contract.
Mutual NDA docx
lockedapproved
Technical Proposal docx
lockedapproved
Commercial (BOQ) xlsx
lockedready
Techno-Commercial pdf
lockedlocked
Draft Contract docx
lockedlocked
The deliverable ladder
Five artifacts, each gated on the last: NDA, technical proposal, commercial BOQ, techno-commercial, draft contract.
Technical ProposalExtract the RFP requirements first.
Commercial (BOQ)Attach a costing workbook or add materials first.
Techno-CommercialApprove the technical + commercial deliverables first.
Locked, and it tells you why
A gated rung never just greys out — it states the blocking condition in plain words.
409 Conflict
detail: "locked: approve technical_proposal + commercial_proposal first"
The gate is server-side
Skipping a rung is not a UI trick to work around — the API refuses with a 409 and names what is missing.
mutual-nda.docx
Start with the NDA
The confidentiality agreement needed to exchange the tender, generated as the first rung of the ladder.
proposal-draft.docx
Technical proposal from the register
Scope understanding plus a requirement-by-requirement response, built from the register you already triaged.
techno-commercial-client.pdf
priced-boq.xlsx
One combined submission
Technical and commercial merge into a single techno-commercial document, per audience.
draft-contract.docx
Draft the contract
Layered terms and qualifications, carrying through every clause you flagged to contract during triage.
approvals-register.xlsx
workspace-export.json
Who approved what
Reviews, sign-offs and engineer approvals export as one register — the answer to every audit question.
Marina Tower — MEP Fit-outCommercial (BOQ) awaiting Mona Approver
Najm Tower — SecurityTechnical Proposal awaiting Dana Boss
What's waiting on you
Pending sign-offs surface on the dashboard, so an approval never stalls a bid without anyone noticing.
technical_proposalApproved by Dana Boss
commercial_proposalApproved by Mona Approver
techno_commercialNo approval recorded
Approvals are records, not vibes
Each approval is created, listed and revocable — a real object with an owner and a timestamp behind every gate.
assembling sections
queuedrunning
proposal-draft.docx
—ready
Generate while you carry on
Proposal generation is a background job with a status you can poll — a long document never locks the UI.
LibreOffice absent → .docxLibreOffice present → .pdf
PDF when it can, DOCX when it can't
The techno-commercial renders to PDF where LibreOffice is available and falls back to DOCX — it degrades, it never fails.
Dashboard & portfolio
Bid readiness, win rate and cycle time across the book.
$34,962,560total pipeline
38%win rate
17priced
12.4 dmedian cycle
The whole book at a glance
Pipeline value, win rate, priced count and median cycle time across every active bid.
Marina Tower — MEP Fit-out
…Ready
Najm Tower — Security
…Conditional
Metro Upgrade
…Not ready
Ready, conditional or not ready
Every bid carries a readiness verdict, so the go/no-go conversation starts from evidence.
Upload RFPExtractRFI · Compliance · ContractQTO take-offPriced BOQCommercial ✓ApproveExport
Where every bid actually is
Upload RFP, Extract, RFI · Compliance · Contract, QTO take-off, Priced BOQ, Commercial ✓, Approve, Export.
How long a bid really takes
Median cycle time per bid, measured not estimated — the number that tells you whether the process is improving.
| Project | Bid value | Margin | Compliance | Readiness |
|---|---|---|---|---|
| Marina Tower — MEP Fit-out | $11,174,337 | 22% | 92% | Ready |
| Najm Tower — Security | $2,289,993 | 17% | 78% | Conditional |
| Metro Upgrade | $6,235,534 | 11% | 54% | Not ready |
Margin, bid by bid
Overall margin per project sits next to compliance and readiness, so a thin bid cannot hide behind a good score.
AllELVMEPICTSecurity
Filter to one department
A super-admin switches department and the whole dashboard re-scopes; an engineer simply sees their own.
credit_thresholdYou've used 50% of your included credits this cycle.
budget_thresholdELV department at 80% of its monthly AI budget.
supportSupport request received: How do I raise our overage cap?
Told before it bites
Credit thresholds, budget alerts and support replies land in one bell, with an unread count that caps at 99+.
marinaJump to a section, setting or project…
ProjectsMarina Tower — MEP Fit-out
Go toRequirements
SettingsAI Usage & Cost
Jump anywhere with ⌘K
One palette across sections, settings and projects — for people who bid all day and never touch a mouse.
Next stepTriage the 4 remaining mandatory requirements.
BlockerCommercial (BOQ) locked — attach a costing workbook.
The companion names the next step
A deterministic advisor — not a chatbot guess — tells you what to do next and what is blocking it.
Cloud reachableOffline — advisor still running
Guidance without the cloud
The advisor engine is deterministic, so next steps and blockers still work with the network unplugged.
unread
99+0
state
3 newYou're all caught up.
Clear the bell in one go
Mark everything read at once, and the badge — which caps at 99+ — empties to a plain "You're all caught up."
question · openHow do I raise our overage cap?
notificationSupport request received: How do I raise our overage cap?
Ask without leaving the bid
Raise a support request in-product and track it — the reply lands back in the same notification bell.
First project created
tododone
Band rates approved
tododone
Users invited
todotodo
Know what's still unset
An onboarding state tells a new tenant exactly which pieces — rates, brand, users, a first project — aren't configured yet.
Credits running lowBilling beyond your plan
Told before the invoice
Credits running low, or spend past the plan — the banner says which, and it is dismissible rather than modal.
2 critical risksMargin below floor on 3 systems · Review in Commercial →
Risk surfaces on the bid, not in a report
Critical risks and warnings appear on the project itself, with a direct route into the commercial view.
AI routing & spend
Route to cloud or local models — with metered, capped spend.
cloud routingon-prem edition — zero egress
Flip to the on-prem edition
On the on-prem edition, one switch moves every AI call in-network — no prompt, document or drawing leaves your own infrastructure.
| Task | Model |
|---|---|
| extract_requirements | local · cheap-fast |
| draft_compliance | cloud · premium-reasoning |
| draft_rfi | local · cheap-fast |
| translate | local · cheap-fast |
Route each task differently
Send extraction to a local model and only the hardest reasoning to the cloud — per task, not all-or-nothing.
provider: openai
source: environment
stored_in_database: false
Your keys stay out of the database
Provider keys are read from your environment or secret store and never written to the application database.
Every call is metered
Credits consumed against the included pool, per day, with the cycle end in plain sight.
ELV · monthly
okwarn
MEP · monthly
warnexceeded — blocked
ICT · monthly
okok
402 · ai_budget_exceeded
Warn, then actually stop
A soft budget warns. A hard budget refuses the call and returns a 402 — spend fails loud instead of arriving by invoice.
Whose spend is it
Actual cloud cost broken down by department, model and action — so AI cost lands on the budget that caused it.
ai-usage.xlsx
Hand it to finance
The whole usage and cost breakdown exports to Excel, so AI spend reconciles like every other line item.
local · bge-smalllocal · bge-basecloud · text-embedding-3
Choose the embedding model too
Retrieval quality is a setting, not a black box — and it can stay local along with everything else.
llama-3.1-8bqwen2.5-14bmistral-nemophi-4
Run the model you're allowed to run
Point EstiWright at the local model your security team approved. On-prem mode uses it for every task.
| Key | Default | Yours |
|---|---|---|
| temperature | 0.2 | 0.1 |
| max_tokens | 4096 | 4096 |
| top_p | 1.0 | 1.0 |
Temperature is yours to set
Generation parameters are explicit and per-tenant, with sane defaults — extraction should not be creative.
offon
Commentary you can switch off
The advisory layer explains its reasoning where it helps — and it is a setting, so it can simply be turned off.
Access & billing
Roles, seats, plans and overage control.
| User | Role | |
|---|---|---|
| Dana Boss | boss@demo.example | admin |
| Sam Estimator | sam@demo.example | member |
| Ravi QS | ravi@demo.example | member |
| Mona Approver | mona@demo.example | approver |
Four roles, least privilege
Viewer, engineer, local admin and super admin — with guardrails that stop a tenant locking itself out.
5seats paid
4seats used
1available
Seats you can see
Paid seats versus seats used, so nobody discovers the cap halfway through a submission week.
150,000included
48,500consumed
20,000overage cap
Cap the overage
Set a monthly ceiling in credits. Past it, the platform stops rather than quietly billing you.
| Plan | Per seat | Credits | Overage |
|---|---|---|---|
| Starter | $29 | 5,000 | hard cap |
| Pro | $99 | 20,000 | $0.0030 / credit |
| Agency | $179 | 45,000 | $0.0025 / credit |
Three plans, real numbers
Starter, Pro and Agency — each with its own credit pool, overage rate and white-label depth.
Agency · $179/seatplan
150,000included credits
48,500consumed
23 dperiod ends in
What you're on, and what's left
Plan, seats, credit pool, consumption and period end in one summary — no invoice archaeology.
Pro → Agency
pendingactive
credits / cycle
20,00045,000
white-label
litefull
Upgrade without an email thread
Move plan or add seats through checkout; the subscription is stamped with your tenant so entitlement follows automatically.
First response 4hBusiness hours GSTEscalation path
Set the response you expect
Support SLA is configured per tenant, so the target is explicit rather than folded into a contract nobody re-reads.
code: DEMO-4K2P
referred: 3
credited: $474
Refer and earn
Each tenant gets a referral code, tracked against sign-ups — growth that doesn't need a spreadsheet.
Isolation & audit
What the database enforces, and what you can take with you.
ALTER TABLE requirements ENABLE ROW LEVEL SECURITY;
ALTER TABLE requirements FORCE ROW LEVEL SECURITY;
The database refuses cross-tenant reads
Row-Level Security is FORCED on every tenant table — the rule binds even the table owner, not just application code.
app_rw · BYPASSRLS
?false
app_rw · table owner
?false
cross-tenant SELECT
?0 rows
The app can't opt out
EstiWright connects as a non-owner role with no BYPASSRLS. Even a bug in application code cannot return another tenant's rows.
BEGIN;
SELECT tenant_session('org_3366ddeb…');
-- queries now scoped to this org only
COMMIT;
Tenant pinned per transaction
The active tenant is set inside the transaction, so a pooled connection can never leak one tenant's scope into another's request.
ew_live_9f3c… (shown once)
—active
stored as
plaintext?sha256 hash
ew_live_1a77…
activerevoked
Integration keys shown once
Mint a service key and you see the plaintext exactly once — only a SHA-256 hash is stored. Revocation is immediate.
workspace-export.json
approvals-register.xlsx
ai-usage.xlsx
Export the whole workspace
Projects, requirements, approvals and the audit trail export as one file. No lock-in, and no support ticket to get your data.
Jobs, limits & failure
Long work runs in the background; limits fail loud, not silently.
| Kind | Status |
|---|---|
| extract | done |
| draft-compliance | running |
| draft-rfi | queued |
| proposal | queued |
Long work runs on a queue
Extraction, compliance, RFI and proposal generation are queued jobs with their own worker — not a request that times out.
hard_cap
subscription_inactive
overage
ai_budget_exceeded
Limits fail loud
Hard cap, inactive subscription, overage ceiling or an AI budget — each refuses with a named code, never a silent bill.
4 of 5 used
okok
6th user invited
…blocked
The seat cap is real
Past your paid seats the platform refuses rather than quietly adding another line to next month's invoice.
| Tenant | Over | Cost |
|---|---|---|
| Demo Contracting | 1,240 cr | $3.72 |
| Acme Estimating | 0 cr | $0.00 |
| Bravo Estimating | 22 cr | $0.07 |
Every credit over the line, itemised
The overage report shows exactly which tenants went past their pool and what it cost — reconciled, not estimated.
Platform & partners
Multi-tenant administration, white-label and the reseller console.
| Tenant | Plan | Seats | Status |
|---|---|---|---|
| Demo Contracting | agency | 5 | active |
| Acme Estimating | pro | 12 | active |
| Bravo Estimating | starter | 3 | active |
Every tenant on one console
Create, list and inspect licences across the whole platform — plan, seats, status and billing in one place.
Pipeline
offon
Analytics
offon
Audit
onoff
Turn modules on per tenant
Every module can be switched per tenant, so a customer sees the surface they bought and nothing they didn't.
| Group | Starter | Pro | Agency |
|---|---|---|---|
| Bid | ✓ | ✓ | ✓ |
| Insight | — | ✓ | ✓ |
| Governance | — | — | ✓ |
The plan decides the surface
Modules are gated by plan — Starter, Pro or Agency — while Overview, Settings and Inbox are never gateable.
| Tier | Depth |
|---|---|
| Starter | none |
| Pro | lite |
| Agency | full |
Ship it as your own
Name, logo, primary colour and even the companion's name are per-tenant. Agency tier goes fully white-label.
Know your own unit economics
What each tenant pays against what their AI actually costs — margin per account, not a guess at the end of the quarter.
3tenants
20active seats
48,500credits this cycle
1open support
The platform at a glance
Tenants, active seats, credits burned and open support — the numbers you actually run the business on.
| Child tenant | Plan | Brand |
|---|---|---|
| Gulf ELV Partners | pro | custom |
| Najm Contracting | starter | inherited |
Partners run their own book
A reseller creates and brands child licences under their own account, without ever seeing another partner's tenants.
Want it run against your own tender?
Send us a live RFP and we'll walk your team through extraction, compliance and a priced BOQ on your own data.